Town Administrator Position

Town Administrator

The Town Administrator role is a unique opportunity to not only manage and administrate the Town's affairs but also to make a tangible difference in the community. As a working administrator, you will be part of a small staff, underscoring the importance of your role in the community and the direct impact you can have on its operations.

RESPONSIBILITIES

1. Strategic Management: As the Town Administrator, you will not only develop and implement town goals, policies, and priorities in alignment with the Mayor and Council but also have the unique opportunity to shape the town's future. This role empowers you to make a significant impact, making it an exciting opportunity for candidates with a passion for strategic planning and a drive to influence the town's trajectory.
   1. Subject to the authority of the Mayor and Council, manage the development and implementation of Town goals, objectives, policies, and priorities for Town offices.
   2. The Town Administrator, reporting directly to the Mayor and Council, works closely with other staff members to address operational issues, develop plans, and answer policy questions. They provide leadership to ensure efficient Town services and act as a facilitator between staff members to promote adequate service provision.
2. Financial Management: Prepare and present the annual budget, monitor financial condition, and ensure state and federal requirements compliance. Manage financial software and transactions and oversee year-end close-out and audits.
   1. The Town Administrator, in collaboration with the mayor, is responsible for the town's financial management. This includes developing and presenting the annual budget, performing all necessary financial analyses, monitoring the Town's financial condition, and keeping the Town Council informed about the Town's financial health through regular reporting. The Town Administrator also ensures compliance with state and federal financial requirements, manages financial software and transactions, and oversees the year-end close-out and annual external audit.
3. Procurement: Manage procurement processes for purchases and service contracts, ensuring compliance with State laws, Town policies, and best practices.
4. Customer Service: Respond to citizen inquiries and concerns regarding community activities, development processes, and other town-related matters.
   1. The Town Administrator performs customer service activities in-person, by phone, and by email, responding to citizens and other stakeholders regarding community activities, development processes and activity, nuisance complaints, and any other communications to the Town. They are the face of the Town, ensuring that all community members' concerns are addressed promptly and effectively.
5. Community Representation: As the Town Administrator, you will not just be the face of the Town but also its voice. You will represent it before various groups and organizations, attend meetings or make formal or informal presentations. You will also liaise with Denton County, State agencies/departments, and other partners. This role carries excellent honor and responsibility, making it an ideal opportunity for candidates passionate about community engagement and representation.

QUALIFICATIONS

1. Knowledge: Understanding of municipal administrative, organizational, and management practices, public finance, budgeting, human resources principles, and planning regulations related to Texas municipalities.
   1. Knowledge of public finance, budgeting, and budgetary controls related to the implementation of municipal government laws, rules, and regulations.
   2. Knowledge of human resources principles, practices, and related laws
2. Skills & Ability: Planning, organizing, coordinating, negotiating, mediating, and resolving customer complaints. Proficiency in financial analysis, report preparation, and communication.
   1. Skilled in planning, organizing, coordinating, and directing complex tasks and projects.
   2. Skilled in developing and implementing policies and procedures with staff.
   3. Skilled in negotiating, mediating, and resolving customer complaints and concerns.
   4. Skilled in working with susceptible and confidential information.
   5. Ability to perform thorough financial analyses and prepare reports, graphs, and presentations to deliver financial information.
   6. Ability to work and communicate effectively with elected and appointed officials, staff, and members of the public.
   7. Ability to work well under tight deadlines, coordinating many projects simultaneously. Must be able to prioritize and delegate work, ensuring that all tasks are completed on time and to a high standard.
3. Experience: Bachelor’s degree in a relevant field, preferably with a Master’s degree or Certified Public Manager credential.
   1. Minimum five years of local government experience,
   2. Minimum three years of supervisory experience and a proven budget development and management track record.
   3. Two years of local government experience in typical Town secretary-related duties.
   4. Certified or registered in the Texas Municipal Clerks Certification Program is preferred. The position will require certification within three years of the date of hire.

This role demands a blend of administrative, financial, managerial, and interpersonal skills. You must manage the town's affairs and serve its community effectively, requiring a comprehensive understanding of municipal operations, financial management, leadership, and effective communication.